Post date: Mar 01, 2010 10:20:54 PM
Emerging Worship Team Meeting
2/1/10
ATTENDEES: Tim V, Sue L, Sue L, Sue T, Dave K, Larry A, Pastor Chuck, Dave J, Dave K, Trent S
OLD BUSINESS
1. Establish Subcommittees:
Overall, Subcommittees are not growing as fast as we’d like!
Decision to change name of “Resource Team” to “Preaching Team”
Technology Team – Media Shout purchased and should be received within the week. Purchased 3 licenses for the software (1 for service coordinator, 1 for main computer, 1 for backup)
Discussed what to name the service – suggests were “Glorify the Lord”; “Worship & Praise Service”, or “The Journey”. Also questioned whether we should name it at all. Everyone should think it over and be prepared to talk about it next meeting.
Discussion around deciding on a logo.
NEW BUSINESS
1. Next Steps (subcommittees):
Staffing – Joy continuing to work on defining “Service Coordinator” position. This person will “get the service ready to go” and requires someone who is:
Detail oriented
Attends regular worship
Excited about the Emerging Worship Service
Can volunteer several hours per week
Computer proficient (PP/Excel)
Larry would like to be considered for the position. We will also need a backup person.
Assistance from Alter Guild - discussion with Alter Guild regarding how to handle Emerging Worship service. Suggested to either have 3 sets of communion and 1 would be picked up per service (will have to find additional set of pottery) or assign new Alter Guild team just to that service.
Advertising Team - Trent will ask the members of the current Communications Task Force to join this team
Team will check with contact in Delavan regarding advertising
Check into money for mailing lists
Suggestions to check with Mukwonago Chief
Dave K to check into other lists’ availability
Mailings will go to Eagle, Palmyra, Vernon, Big Bend, Mukwonago, and East Troy
Reminder that dress rehearsal of service will be family and by invitation only; “test runs” of the service will be advertised only within church; and first full service will be advertised throughout identified communities
Preaching Team – Discussion to focus on “look & feel” of service and develop the media as we progress.
Pastor will explain to the team what to look for from “Sunday’s and Seasons”
Technology Team – Discussion to focus on “look & feel” of service and develop the media as we progress.
Will have to develop deadlines for purchasing equipment and resources
Priority is the video equipment / projector (sound improvements can come later)
Discussion to build ½ wall in rear of church to house equipment and conduct service
2. Budgeting/Spending Procedure:
Currently budgeted for $9,700
$8,000 (advertising)
$1,000 (lectionary)
$700 (materials / resources)
$506 spent on Media Shouts
Will need additional funding up to $20,000.
$20,000 available in Visioning Fund for any MTO Team.
Must present our budget to council.
Council could “free up” our 2 months “buffer” money for operating expenses.
Tim to prepare expense sheet with a couple scenarios for council to review/approve.
3. Time and Talent:
Will have to recruit for the subcommittees
Sue T to put together information for this
4. Ministry Fair:
Will need a brochure created by April 15th for the Ministry Fair in May.
Dave J will put together the brochure that will be an overview of the service.
5. Rejoice Lutheran:
Planned trip to Rejoice Lutheran on February 28th in Geneva, Illinois
Leave Mount Olive at 7am
Attend both services (9am and 10:30am)
Eat lunch
Meet with their Praise Team
Return around 2:30pm
Sign up on bulletin board!
Next Meeting
March 1st, 2010 at 715pm